Sometimes achieving a large goal is easier when broken up into smaller, more attainable goals. This is true both at work and in our personal lives. For instance, I have a daily goal of drinking at least half of my weight in ounces of water. I’m not about to tell you how many ounces that requires, but I will tell you that I start each day with a 32oz glass, and try to sip on it while I get ready for work each day. My goal is to finish that 32oz before I walk out the door. Because I tend to be rather rushed in the morning, that sometimes means chugging the whole thing just before I leave, but regardless, it’s done. One mini goal accomplished before I even leave the house.
On a perfect day, I’ll set up my workload in such a way that I’m able to set mini goals to get through the big projects that are ahead of me.
First, I prioritize. What needs to be done first? What can wait until tomorrow or later in the week, if necessary? Often it’s easiest to get the biggest task out of the way first. If it’s looming, staring at me all day, I just keep putting it off. I’ll think of a million excuses not to do it. But if I plan out my day, 10-30 minutes at a time, it’s a little easier to get through it all.
I jot down the things I need to get done, in the order they need to be done, and get to work. If email is involved, I first get rid of the junk. Once I’ve pared it down to what is actually relevant, I set my mini goal. 49 new emails? I make a goal to get through ten of them in 20 minutes or less. Of course, depending on the subject matter, you might want to allow yourself more or less time. Something realistic that will keep you focused on the task at hand, but not allow enough time for distraction. Once I’ve responded to the first ten; I get up to refill my water or go to the bathroom, even just look out the window for a couple minutes, and then come back to work on the next batch of ten. Before I know it, I’m through them all in what seems like no time at all because I took that dreaded block of time and broke it into smaller clumps, giving me small slivers of accomplishment periodically, thus influencing my productivity.
You can use this same method with different rewards too. Work on a project with complete focus until lunchtime, or don’t allow yourself that second cup of coffee until your inbox is clear. Even the most dreaded tasks, at work and at home, are easier to complete when divided up into smaller tasks. Or, as the wise, unbreakable, Kimmy Schmidt would say, “You can do anything for ten seconds! Then you just start on a new ten seconds.”