Looking for ways to stretch your meeting food and beverage budget while exceeding your attendee expectations? Give these ideas a try!
The simpler, the better.
Often, hotel and convention center break packages are very “heavy,” not to mention pricey. Consider lighter options from the a la carte menu. For example, we’ve had great success with offering a variety of protein bars and fresh fruit for morning breaks. Simple, yet filling, and it won’t put your attendees to sleep!
Less is more.
If fancy break packages are your thing, consider guaranteeing less than your actual headcount. Often, extravagant breaks have a variety of options with large servings and attendees rarely sample everything. Don’t waste the food or your money.
Hold the dessert.
For smaller gatherings, request the dessert included in your lunch menu be brought out during your traditional afternoon break time.
All-day packages equal big savings.
A number of venues offer half or all day break packages, meaning one flat fee per person for all meal and break function(s). Meeting planners know how quickly the cost of bottled soda or water adds up, so if the package includes beverages for your program you’ll really save the green!
Schedule extended lunch hours.
This allows time for attendees to explore the host city and try the native cuisine while buying their own meal at a local restaurant. Or work with your destination’s CVB to arrange meal vouchers at area eateries. Say your budget allows you to spend $10 per person. You’d be hard pressed to find a venue that can accommodate such a budget, especially after taxes and service charges. However, a $10 coupon for guests to use at the restaurant of their choice means you stay within your budget your guests save money.
Offering a cash bar rather than hosted bar is an easy way to save your dollars. If that doesn’t work for your event or client, consider drink tickets. Give each attendee a limited number of drink tickets and switch to a cash bar once the tickets are gone. Of course, give your VIPs a few extra tickets!