When I was brought onto the AMPED team in January, one of the first things we did was book my flight for the annual conference of one of our clients. It was several months away, and I didn’t think much of it, as I was trying to learn and retain everything about my new position as quickly as possible. It really wasn’t until the week before that it occurred to me that I had never been to a conference of any kind, and I had no idea what to anticipate. So if you plan on attending a conference for the first time, here are some tips on how to prepare, what to pack, and what to expect.
How to prepare:
Determine what you hope to accomplish there. Making a small itinerary or schedule gives you an idea of just how much time you have available. Plan to meet with colleagues whom you’ve only ever talked with over the phone, as it will put a face to the voice and help you connect better. Put aside time for programs and presentations that you would not normally have access to outside of a conference venue. And if you are giving a presentation yourself, have duplicates of your visuals handy, whether it be on a thumb drive or in the cloud.
What to pack:
It’s hard to anticipate everything you will need once you’re there. Pack your essentials, of course. Plus, I suggest packing an extra day’s worth of clothing. It’s always good to remember that with your clients, it’s better to be overdressed than underdressed, so having several nicer outfits is important. Also make sure that you have everything that you will need to accomplish your goals at the conference: business cards, notepads, phone charger, etc. And comfortable shoes. I don’t think I can stress that enough.
What to expect:
There will be a copious number of people to meet and names to remember. Business cards will help, but following up with connections afterwards, and sometimes writing notes on the card itself will help you remember who they were. The days will be early and long, but fun and informative. Make sure you meet new people, as everyone will be a part of the conference and will have several things in common with you right off the bat. Who knows – the person you sit next to at lunch could be a potential business partner down the road.
The most important thing to remember is to enjoy yourself. Though it’s a whirlwind of activity, the days are long and the work is hard, remember to step back and appreciate the experience. People are there to enjoy themselves and to connect, so you should do the same. I thoroughly enjoyed my first conference and look forward to more down the road!