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momentum

I recently set a goal for myself — a goal to set goals. This was a challenge given to me by my boot camp trainer. What she really wanted were long-term goals: this week, this month, this year. But I told her, I have enough trouble committing to what I’m making for dinner, much less what I plan to do with my life a month from now. So she suggested I keep it simple and shoot for daily goals.

Always looking for tools to streamline and add fun to my day, I went in search of an app. There were a lot of them. I wanted it super simple, motivating and free. What I discovered was a really cool Chrome extension called Momentum.

Morning Zen
Momentum is brilliant in its simplicity. Each morning, I open a new tab in the Chrome browser and up pops a stunning zen-like photograph and a welcome, “Good Morning, Jeanne.” Then it asks me, “What is your main focus for today?” I type in my answer and then all day long, each time I open a new tab, I see that beautiful photo and a reminder of my goal. And as if it can read my mind, Momentum also reveals a relevant, motivational message of the day. It’s like a fortune cookie for my soul.

A “to-do” list sent from heaven
The simple and beautiful structure of Momentum would be enough, but what really gets me excited is the to-do list feature embedded to the right of the screen. It sounds silly, I know, to get excited over a to-do list. But this one is so freaking easy to use! When I discovered it, it was like a “where have you been all my life?” moment.

I juggle dozens of requests from multiple clients all day long. And I need to keep track of all those tasks so that at the end of the day I can report the time that I dedicated to each. With the Momentum to-do list, I just enter the tasks as they come to me and check them off as they are completed. And the best part is that anything that wasn’t accomplished is carried over to the next day. No more writing and re-writing lists in a notebook.

Cue the angels singing.

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to do list

Where does the time go?

There are only so many hours in a day, and only so many of those hours should be spent working. Check out a few of these ways you can save time and make the most of your work day.

To-do list. I get it. I know it’s fun to write it out and check the boxes as you complete the tasks. But in the amount of time you spend writing out that list, you could easily have checked at least one item off of the list. Make a task list on your email calendar, or set reminders on your phone.

Signing documents. Save time and paper by adding an electronic signature to documents rather than printing, signing, scanning, etc.

Banking. Still making daily trips to the bank? Don’t! Call your bank to find out if they offer a remote deposit system.

Create accounts. Find yourself ordering from the same places frequently? Take the extra few minutes on the front end to set up an account so you don’t have to enter all of your information the next time. Many websites also store your order history so you can more easily re-order frequent purchases. Bonus: you might get promotional emails for creating an account.

…which leads me to my final tip…

Unroll.me. Those promotional emails, albeit useful, can sometimes get out of hand. Use this super simple service to help clean up your contacts and make sure you’re only receiving the emails you want to receive, thus saving time weeding through the bad to get to the good.

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in the moment

In January I made a New Year’s resolution to be more “in the moment.” My goal is to appreciate and focus on the present and spend less time dwelling on the past or future events that I can’t control. Since we’re almost halfway through 2015 I thought it would be a good time to step back and evaluate my progress.

In general, I would say I’m doing a pretty good job sticking to this resolution. Some days are better than others and it is definitely an ongoing challenge, but I’ve been able to employ a few daily practices that help me follow through on my goal.

One thing I try to do every day is prioritize my “to-do list.” I’m one of those types who keep a written list. It’s usually pretty varied and almost always long. It’s easy to become overwhelmed when I think about everything I have written down. So, I don’t. Instead, I look for items that must be completed immediately. If something has a hard deadline or if I have a pre-arranged appointment or meeting I will make it my focus in that moment. There aren’t usually too many of these tasks in any given day so once they are completed I can move on to ones with softer deadlines. If I get through those, there are always more general tasks on my list. These types of tasks have a deadline of “I would love to get this done someday.”

To further encourage myself to stay in the moment I’ve been working on being flexible. I have kids. Not only are kids always in the moment, they are good at forcing us, as parents and caregivers, into their moment. When my toddler decides he’s hungry it means he’s hungry now, not in an hour from now when I planned to make lunch. I have to adapt accordingly. I know that plans can change in an instant and I have to be willing to temporarily set aside my carefully prioritized task list to deal with the situation at hand.

At the end of the day I usually do spend just a few minutes mentally reviewing the day’s accomplishments. I admit that I can be my own worst critic and feeling like I haven’t gotten through as much as I should can lead to a lot of self-doubt. So, on those days when I don’t feel as productive as I want to be, I try hard to maintain a realistic perspective and to be forgiving. Sometimes I need to remind myself that the world will not end just because I didn’t get through every email in my inbox or if there are still three loads of laundry to be folded. It just gives me somewhere to start tomorrow.

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